Policy on Incomplete Grades
Guidelines
The completion of an incomplete grade of 7.1 (no final examination permit) shall be done within the immediate succeeding semester. Upon payment of the outstanding account, the corresponding grade shall be automatically posted by the system. If the student cannot pay (in full or partial) within 45 days after the final exam, the grade shall be changed to 5.0 (failed).
The completion of an incomplete grade of 7.2 (lacks requirement) shall be done 45 days after the final exam. If the student cannot comply within the specific period the grade reflected in the class record shall be deemed final.
Request for reconsideration shall not be entertained if complied after the set deadline.
Procedure for Completion
for NFEP (No Final Exam Permit)
The faculty shall allow the students without Exam Permits to take the Final Exam. The final grade of the students shall be computed and reflected in the class record only, and a 7.1 grade shall be written on the grading sheet.
The faculty shall advise the students concerned to submit their valid final permit within a 20 working day grace period after the scheduled exam to the Chief of Student Records Management (CSRM). Failure to submit within the prescribed period shall mean an automatic grade of 5.0 (Failed) which shall be posted in the Student Permanent Record (SPR).
Upon presentation of the permit, the CSRM shall post the final grade of the students as reflected in the class record submitted by the faculty.
for LR (Lack of Requirements)
The faculty shall reflect on the class record 7.2 for Lack of Requirement that the students have to submit.
The faculty shall advise the students concerned to submit the requirements within a 10 working day grace period after the scheduled exam. Failure to comply with the same within the prescribed period shall mean that the pre-computed grade by the faculty shall be deemed final.
The requirements shall be submitted to the Dean/Director. The Dean/Director shall call the attention of the instructor for the checking and evaluation of the requirements.
The instructor shall immediately submit the final grade to the Dean/Director together with the checked/evaluated reports.
The Dean/Director shall facilitate the completion of grade and submit the grade to the Registrar for immediate posting.